Why Plotbase

Built around the problems cemetery offices actually have.

Plotbase was designed from the daily reality of municipal cemetery operations — the card indexes, the radio calls, the spreadsheet nobody trusts — not adapted from generic asset-management software.

The challenge

One grave is never just one grave.

A single site can hold casket burials at two depths, cremated remains in the shoulders, and niches — up to eight positions, each with its own status and its own rights holder. Card indexes and single-status systems can’t answer the question staff hear every day: “Is this grave available?”

How Plotbase solves it. Every position is modelled individually — status, capacity, rights holder — under one site record.
  • Position-by-position availability at a glance
  • Interment rights recorded against the exact position sold
  • Full chain of title, from original sale through every transfer
Plot detail — Plotbase
Plot detail — positions, rights and chain of title on one screen.
The challenge

Scheduling by phone, whiteboard and hope.

Funeral homes call, families walk in, the grounds crew finds out about tomorrow’s interment this afternoon. When the schedule lives in three places, double-bookings happen at the worst possible moments.

How Plotbase solves it. One booking calendar the whole office shares, connected to the plot register and the crew’s work orders.
  • Every booking tied to a real plot and position
  • Status flow from requested through confirmed to completed
  • Inbound requests from the public portal land on the same calendar
Booking calendar — Plotbase
The interment schedule, shared by everyone who needs it.
The challenge

The office runs on software. The crew runs on paper.

Work orders get printed, completion photos live on personal phones, and what the crew did and what the record says quietly drift apart.

How Plotbase solves it. A phone-first field view that installs to the home screen like an app — the same records the office sees, in the crew’s pocket.
  • Today’s interments and work orders on the crew member’s phone
  • Before-and-after photos and safety notes captured at the graveside
  • Completions land on the office record the moment they’re saved
Field view (phone) — Plotbase
The field view — today’s work, in a coat pocket.
The challenge

Cemetery charges, re-keyed by hand into city finance.

Fees quoted from a PDF, invoices raised in a spreadsheet, receipts re-typed into the corporate system. Every re-keyed number is a reconciliation problem waiting to happen — and care-fund obligations are tracked nowhere at all.

How Plotbase solves it. A complete invoice ledger built in cemetery terms, feeding summarized entries to your corporate finance system.
  • Date-effective fee schedule with resident and non-resident rates
  • Invoices, receipts, credit notes, AR aging and period close
  • Care-fund contributions computed and reported on every applicable sale
  • Summarized journal export to your ERP — no re-keying
Payments today: Plotbase connects its invoice ledger to your existing payment collection — counter, cheque, or your current online provider — so nothing about how you take money has to change. Direct online payment capture is in development.
Invoice & receipts — Plotbase
An invoice with its receipts, credits and outstanding balance.
The challenge

Fifty years of records, entered by a hundred hands.

Every vendor promises your legacy data will “import cleanly.” Anyone who has seen a fifty-year-old register knows better: dates in a dozen formats, names three different ways, and records that simply don’t add up.

How Plotbase solves it. A staged migration you can watch, check and stop — built on the assumption that some records won’t resolve automatically.
  • Column mapping proposed by the system, confirmed by you
  • Cleansing rules with visible before-and-after examples
  • Validation report before anything is written
  • An exception queue where flagged records wait for a human — originals intact, nothing discarded
Migration exception queue — Plotbase
The exception queue — where the awkward records wait, safely.
The challenge

Every genealogy request is a staff interruption.

“Where is my grandmother buried?” is a wonderful question — and answering it by phone, one paper lookup at a time, consumes hours of counter time every week.

How Plotbase solves it. A public portal that answers the common questions before anyone has to call.
  • Public burial-record search by name and year
  • Interactive cemetery map with walking directions to the grave
  • Digital memorials, moderated and approved by your staff
  • Only public register details shown — privacy stays intact
Public portal — Plotbase
The public portal — records, map and visiting information.

See these workflows live.

A demonstration takes under an hour and uses realistic cemetery data.

Book a demo